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University Administration & Information Management System A WEB-BASED E-GOVERNANCE ERP FOR UNIVERSITY & ITS AFFILIATED COLLEGES

UAIMS - University Administration & Information Management System is a cloud based - integrated e-Governance ERP for computerization of all the Activities of any University & its Affiliated Colleges. It computerizes the complete Student Lifecycle and the University Administration. The university administration management system has inbuilt modern technologies such as Secured Online Payment Gateways, Mobile App Integration, SMS/email alerts, RFID technology (HF, LF, UHF) & Biometrics for student attendance & monitoring in campus, Business Intelligence Tools (BI), and many more.

FA Tech UAIMS - university management system has 23+ pro modules and in-built 45+ modules and can be hosted easily to the university data center or on cloud servers. Modules are designed keeping in mind the different dynamics of operation and can be customized according to the needs of the university.

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U-AIMS Features

  • Integrated, Time tested & Secured ERP Software
  • Comprehensive, Customizable, Easy & Scalable, Role based ERP
  • Includes Best Practices of 2000+ Campuses in India
  • Hosting: University Data Centre/ Dedicated Server/Cloud
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U-AIMS MODULES

COLLEGE AFFILIATION

The College Affiliation module of the university administration software seamlessly manages the process of uploading & managing mandatory documents on the University page and simplifies the journey of colleges seeking affiliation.

  • Affiliation of New Colleges – Application, Scrutiny, Committee Formation, Sanction, Affiliation Certificate
  • Renewal of Affiliation
  • Uploading College Infrastructure, Faculty-Staff-Student Details
  • Existing College Registration
  • University Notifications

CENTRALIZED ADMISSIONS

The Centralized Online Admission System enables Universities to manage conjoint admissions of all colleges under the university through this platform. Students clearing pre-admission examinations such as JEE and State CET can fill the registration form online & get on-merit admissions successfully.

  • Centralized First Year Admissions for all Colleges & Departments by University
  • Student Applies to University Portal – One Online Form for Multiple Colleges & Courses
  • Merit based College & Course Allotment
  • Admission by Student in College
  • College Admits Students

Benefits

  • Great Convenience to Students, Colleges & University
  • Fast, Transparent, Saves Cost & Time
  • On Merit Admission
  • Accurate Students Colleges & Universities Allocation

STUDENT ENROLLMENT

Right from enabling students to upload admission documents online to assisting the university track, evaluate & verify students' eligibility, generate unique enrollment numbers & accurate reports, the student enrollment software efficiently streamline all the activities related to admission & enrollment & ensures hassle-free workflow.

  • Registration & Uploading of Newly Enrolled Students Papers on Portal
  • Checking Student’s Eligibility
  • Enrolment Number Generation
  • Login Id for Students
  • Enrollment Reports & Analysis

UES - UNIVERSITY EXAMINATION SYSTEM

The university ERP is useful for marks/grade based exam systems and computerizes total examination work of the university. The ERP software is totally flexible & capable of handling large amounts of student data. It can be configured for any number of colleges, courses, the medium of instruction, subjects in course, and any type of examination with any type of Grace & Condonation rules. Strong validations are provided for minimizing human errors.

All Users - Students, College & University staff, Paper Valuers, Setters, Moderators, each one gets role based login/password for performing their work. The university examination management system provides an online facility for each student for performing the following activities of Student Lifecycle.

  • Enrollment Form & Exam Form Submission
  • Complete Verification of Degree/Transcript
  • Exam Hall Tickets/Answers Scripts/Results/Mark Sheets Online
  • Application for Revaluation, Mark Sheet, Transcript & Degree, Migration Certificate

Defining Exam System

The university ERP software helps in defining following parameters as per University rules

  • Academic Session, Schemes, Faculty, Medium, Examination Pattern
  • Courses, Subjects, Subject Grouping
  • Exam Ordinances, Grace Rules & Condonation Rules, Grade Rules

Question Paper Setting & Moderation

  • Appointment of Paper Setters & Moderators by Authorities
  • Paper Setting & Submission by Paper Setters
  • Paper Moderation
  • TA/DA/Remuneration of Moderators/Paper Setters
  • Entry of Paper Sets on Secured Servers with Auto-Encryption

Pre-Examination Work

  • Exam Notification & Online Exam form filling by Students
  • Scrutiny of Exam Forms
  • Extract Backlog Subject data
  • Roll number & Center Number allotment to Eligible Students
  • Exam Timetable & Exam Hall tickets Printing by Students
  • Pre-Exam Reports - Roll list, Numerical Returns: Course wise, Center wise, Subject wise Number of Students Appearing for the Examination, Attendance List for Conduction of Exam
  • Seating Arrangements at Exam Centre & Invigilator Duty Management

Online Exam Question Paper Distribution

  • Storage of Questions Papers on Secured Servers in Encrypted Formats
  • University Sends Login Details for Every Paper 30 Min to Colleges
  • Exam Centre: Principal, University Exam Officer: Combined Login & Download Question Papers
  • Photo Copier Prints Question Papers

Paper Valuers Registration & Duty Allotment

  • Registration of Examiner with subjects
  • Approval by Board of Studies
  • Preparation of Examiner/Valuer Panel
  • Appointments of Examiner
  • MIS/Statistical Reports

Post Examination Work

  • Internal/Sessional Exam Marks from College
  • Exam Center Management - Absentee/Unfair means Entry, Bundle Creation & Docket Report, and Dispatch of Answer Books
  • Masking/Unmasking (Coding/Decoding) at University
  • On Screen Answer Script evaluation

Result Processing & Publishing

  • Allotment of Grades (Absolute/Relative), SGPA & CGPA Calculation as per Ordinances or Result Processing for Mark based System including Grace Marks & Condonation Rule
  • TR Printing, Scrutiny & Corrections; Final TR Printing
  • Tabulation Register - TR & Gazette, Mark sheet/Grade Cards, Pass Certificate, PDC & Degree
  • Toppers/Merit List and Press Note
  • Result Analysis for Annual Report
  • Result Publishing - Via SMS/Email/App/Portal
  • MIS Results Reports – According to Semester, Subject, Gender & Many more

Revaluation Procedure

  • Online Application for Revaluation by Student & Fees payment
  • Valuer Allotment, Revaluation by Valuers & Result Processing
  • New TR, Mark Sheets/Grade Cards Printing

Degree, Transcript & Convocation

  • Provisional Degree, Degree, Transcript with Security Mark
  • Online Transcript/Degree Verification System
  • Convocation Management

Digitization of Old TR Records

  • Scanning of old TR in PDF format
  • Data Entry of Student Key Information such as Name, Roll Number, Course, College
  • Enrolment Number
  • Indexing of Scanned Records on Key Fields
  • Powerful Search & Retrieval of Scanned TR on Key Fields

AUDIT, FINANCE & ACCOUNTS

The finance & accounting module computerizes the accounting of multiple schemes, cash books for any number of financial years. This ERP software module is integrated with Fees, Stores, Hostels, Payroll modules, and entries. Thus, data can be directly shared across modules, managing avoiding island of Softwares, and maintaining Accuracy. It is divided into given sub-modules.

Student Fees & Other Receipts

  • Student Fees collection for Exam, Enrollment, Revaluation, Degree, PDC, Migration certificate, Fine, Late fees, Other Certificates
  • Receipts for Tender fees, EMD, SD, Fine, Testing, Rent
  • Receipt from Employee for Electricity Bill, Quarter Rent, Water Bill, Fine, Return of Balance Advance
  • Money Deposit from University Departments to Finance Section
  • Fees Reports – DCR, MCR, Summary Fees Report, Outstanding Fees, Demand Creation, Bank wise DD Collection Report

Payments to Students, staff & Vendors

  • Refunds of Fees, EMD, SD
  • Payment of TA-DA, Remuneration, LTC, Salary, Medical, Testing & Consultancy, OT Bill
  • Payment of Advances, Scholarships, Stipends
  • Imprest Accounting
  • Payment Reports

Scholarships & Stipends

Scholarship

  • Store & Manage Scholarships-related Data
  • Form Entry
  • Bill & Disbursement
  • Receipts/Challans & Report Generation

Stipends

  • Defining Stipend Type & List
  • Store & Manage Stipend-related Data
  • Stipend Monthly Bill Preparation based on Attendance & Performance
  • Receipts/Challans & Report Generation

Budget & Bill Passing

BUDGET & APPROVALS

  • Define Flexible budget heads & Subheads for Planned, Non-Planned expenditures & Amounts
  • Purchase Proposal by Department to Vice Chancellor via User Defined Passing Authority Path– Say – Department HOD- Audit-OF/Registrar/ VC
  • Sanction Note from Audit Section
  • Purchase Process through Stores Module/Manual
  • Bill Passing through User Defined Passing Authority Path
  • Payment & Cheque Printing using Core Accounting Module

Bill Preparation & Passing

TA-DA / LTC / Medical Bill; Testing & Consultancy Bill; Imprest Accounting

Core Accounting

Users can Create any Number of Cash Books, Ledger heads & Cost Centers (Budget Head) & Final Account Heads & Assign to Ledger.

Accounts Day To Day Entry

  • Direct Transfer of Online Receipt (fees)/Payment Entries, Payroll & Stores entry to Core Accounts
  • Contra & JV Voucher Entries
  • Bank Reconciliation and Reports
  • Accounts Configuration
  • Cheque – Individual/Bulk Cheque & covering letter printing, Cheque Issue Register

Accounts Reports

  • Cash-Bank-JV- Day book; Ledgers
  • Trial balance, Balance sheet, and Receipt & Payment Statement, Income & Expenditure Statement

Accreditation Data Management System (ADMS)

The Accreditation Data Management System enables various Higher Educational Institutions under the University to get ready for accreditation from globally reputed agencies like NAAC/NBA ( Outcome Based Education, Washington Accord ). The college management system software helps the faculty to collect, manage, and analyze crucial institutional information of previous years & generate compliance related reports that are essential in getting successfully accredited.

The main accreditation data entry points of the ADMS system are as follows:

  • Academic Details
  • Infrastructure & Learning Resources
  • Campus Extension Activities
  • Finance
  • Management & Governance
  • Feedback System
  • Alumni
  • OBE – Outcome Based Education

HRMS - HUMAN RESOURCE

The Human Resource Management Software (HRMS) for Higher Education Institutions efficiently automates & streamlines processes such as Staff Recruitment & Training, Faculty Data Management, and Payroll Management for University Staff Members thus, enabling the university to manage the HR cycle seamlessly.

Payroll & Supplementary Bills

  • ERP Module Provides User defined 20 Earnings Heads (Basic, DA, HRA) & 40 Deductions heads - PF, PT, LIC, PF, IT, etc
  • Flexible User defined Pay Rules
  • Create Salary Setup – Define Departments, Designations, Pay scales, Appointment & Staff Type, Earning & Deduction Heads, Caste category, Supplementary Bill Types, Religion
  • Creation of new Employee
  • Process Monthly Pay Bill & Supplementary Bills
  • Annual Salary Reports & Identity Card
  • Payroll Reports - Salary Register & Abstract, Pay Slips/Salary Certificate, Bank Statement, Schedules of – PF-LIC-GSLI-PT
  • Leave Reports – EL, CL, PL, ML, etc & MIS Reports
  • Income Tax - Defining Income Tax Rule - Slabs, Deduction Heads, Chapter 6 Heads, IT Configuration for TDS, Employee IT Declaration Form Entry, IT Calculation & IT Challan Entry
  • Income Tax Reports – Form 16, 24 Q, 12BA, Investment Report

Service Book

  • Personnel memoranda Appointment
  • Family, Qualification, Previous Qualifying Services
  • GPF Loan & Advances, Nomination, Disciplinary Action
  • Pay Revisions, Increments, Leave, Promotion & Transfer
  • Change of pay scale, LTC, Training Programme, etc
  • Scanning, Storage & Retrieval of Original Documents of Employee's Personal File

Pension & Gratuity

  • Extracting Last 10 months Salary Data from Payroll or Entry

Pension & Gratuity Calculation-(Pension Case File)

  • Qualifying Service
  • Pensionable Pay
  • Pension
  • DCRG
  • Family Pension
  • Commutation of Pension

Biometric Attendance & Leave Management

  • Define leave types & Rules
  • Leave Opening Balance Record
  • Online Leave Application & Sanction
  • Periodic Crediting of Leave
  • Detention Leave
  • Carrying Balance Leave to Next Year
  • Scanning & Attachment of Leave Sanction Papers

Biometric Attendance

  • Integration of Biometric devices with HRMS
  • Auto Calculation of Employees In & Out time, Absentees, Average Hours Worked
  • Auto SMS/Email Alerts to Employees
  • REPORTS - Attendance & Absentee Report, Average Working Hours, Leave taken, Poor attendance, Employee Leave Report

PF (GPF/CPF/NPS)

  • PF Loan Application & Sanction
  • Bulk Proceedings
  • Loan Refund
  • Interest Calculation
  • Monthly Subscription
  • Personal Ledger Account

Online Recruitments Portal E-Recruits

E-recruits provides an secured - Easy & Fast - Online – Transparent – Accurate - Paperless System for Faculty & Staff recruitment in Universities and colleges.

  • Creation of vacancy by Campus
  • Online Application by candidates with Details - Qualification, Teaching/Research/Industrial experience; Books Published, PG & Ph.D. Guide, Patents, Consultancy
  • Online Fees Payment through Secured Login
  • Online Scrutiny by Scrutiny Committee
  • Auto Interview Call Letter via Email to Eligible Candidates
  • Online Data Access to all Members of Interview Committee
  • Communication with Applicants & Updating Final Results
  • Data Export to Excel, Word, PDF
  • Customized Reports

PURCHASE & STORES

This ERP software module computerizes various processes such as - Goods Procurement, Receipt of Goods, Stock book, Bill passing, Issue, Write off & Stores Reports. The Institution management can Create Many Departments, Users, Items, Vendors, Passing Authorities, Passing Paths. The Purchase & Stores Module allows flexible format for quotation/tender documents, vendor quotation entry, Taxes, Warranty conditions.

Flow Of Purchase & Stores

  • Online Requisition for Goods from users and approval by author
  • Flexible Passing Authority Path
  • Issue of approved material to Departments/Users
  • Acceptance of Goods by Users
  • Generation of Indents by Stores for Goods to be procured
  • Preparation of Tender/Quotations documents
  • Entry of received Quotations/Tenders
  • Generation of Comparative statement & Vendor Recommendation
  • Auto Generation of PO
  • Entry of received Invoice
  • Receipt of Goods & Invoice passing for payment
  • Return/Rejection of Goods from Departments
  • Return of Goods to Vendor

Stores Reports

  • Procurement Process Documents - Quotation Calling Letter, Tender Documents, Comparative Statement, Purchase Order
  • Goods Receipt Register
  • Stock Book
  • DSR - Dead Stock Register | Indent Report/Requisition report
  • Stores Daily Report
  • Balance Quantity Report
  • Reorder Level Report
  • Item Ledger/Item Wise Investment
  • Department Wise Investment
  • Vendor List/Invoice List/Item list
  • Entire

Read more - 5 Things To Consider When Choosing Higher Education ERP

HOSTEL MANAGEMENT

The Hostel Module of University ERP System computerize complete work of the hostel main office and various hostel offices. The Hostel Management System streamlines all Hostel activities/ work such as: Defining Hostels, Hostel admissions & fees, room & mess allotment, monthly mess bill calculation, student certificates & reports, Hostel Stores & Accounts, Hostel staff Payroll.

Define Hostel

Define each Hostel by defining -

  • Hostel Wings/Blocks
  • Floors
  • Rooms & Type of Rooms
  • Assets in Rooms
  • Room Eligibility
  • Room Allotment
  • Hostel Management Committees

Hostel Work Management

  • Mess: Create Mess, Attach One/Multiple Hostels to it & Define Mess Bill Expenditure Heads
  • Students Application for Hostel
  • Merit List Generation
  • Hostel & Room Allotment – Merit basis/First come first/Lottery
  • Hostel Admissions, Create Fee Demand & accept Fees
  • Asset Allotment & Mess Allotment to Students
  • Mess Bill – on Monthly Expenditure/Fixed Rate/Contract basis
  • Hostel Attendance – Biometric/Manual
  • Hostel Fine
  • Hostel Adhoc Staff Payroll
  • Financial Accounting & Stores

Hostel Reports Generation

  • Room Wise List of Students
  • Vacant Room Report
  • Hostel ID Cards
  • Attendance Report
  • Student Address Labels
  • Hostel Certificates
  • Bills & Balance Payment
  • Payroll Register, Stock Register
  • Financial Accounting & Fine Reports
  • Students Complete Information
  • Dues & Refund report at the end of Semester/Year
  • SMS/Email – Alerts to Students, Parents, Wardens, Guardian

LIBRARY AUTOMATION

Library automation software is an integrated, multi-user, multilingual, and easy to use package for the complete computerization of in-house operations of any library. The LIBMAN - Library Management Software provides free Devanagari and barcode provision as well as supports UHF based RFID Library Automation.

Acquisition & Cataloguing

  • Requisitions, Quotations, Comparative PO
  • Supply Orders/ Bills-Invoice processing
  • Accessioning
  • AACR2 Catalogue
  • Pay Requisitions
  • Binding
  • Write off Books
  • Stock Verification
  • Transfer to Department
  • Multiple currency & Exchange Rates
  • SMS & E-mail and Data Export to Word, XL, PDF, TEXT

Circulation

  • BT Creation
  • Circulation
  • Reservation & Claims
  • Overdue
  • Recall notices
  • Holidays
  • Clearance
  • Fine
  • Notices
  • Reminders
  • Book bank
  • Reference Books circulation

Web OPAC - Online Public Access Catalogue

Book search according to the following parameters-

  • Title
  • Author
  • Subject
  • Publisher
  • Class Number
  • Accession
  • ISBN
  • Publication Year
  • Place
  • Word in a title
  • Belonging
  • Keyword
  • Combinational Terms

Serial Controls

  • New/Renewal Subscription Order & Reminders
  • Binding of Serial
  • Circulation
  • Indexing & Serial OPAC
  • Newspaper
  • Payment Notices
  • Current/Expected Arrivals

MIS Reports

  • Utilization of Documents
  • Budget Analysis
  • Claims analysis
  • Graphical reports
  • Analysis of documents

M-OPAC - Mobile Based OPAC App

M-OPAC - A free Mobile based Book Search APP that allows institute users to search library books. The Campus Library Book details are stored on Central Cloud – MOPAC. Patrons across the world can access book details of your Campus Library and similarly Your Patrons can access book details of all libraries on the M-OPAC cloud.

Library Patrons can search book details from one/many Libraries using App according to the following -

  • Title
  • Author
  • Publisher
  • Keyword
  • Subject

It allows Inter-library loans; Book claims/reservation & rare book searching. Useful for any type or size of Library.

Read more - LIB-MAN: Automate Library With Industry Best Library Management Software

STUDENT DIARY

The Student Diary App provides a smart phone interface ERP to Students & Parents, Faculty & Officials for viewing related information through a secured login. It is powered by Business Intelligence (BI) Analytics tools. It helps the Institution save SMS and letter cost as the information is available on smart phone & urgent messages can be sent to students through Push notification - Free of cost.

It provides following options/information to students/parents for viewing:

  • Personal Information
  • Fees paid & Outstanding Fees Details
  • Class & Exam Timetable
  • Attendance reports & Analysis
  • Library Issue-return Details
  • Exam Results & Analysis
  • Student Contact Details & Address
  • Library OPAC
  • News, Notifications, and Updates
  • Notices
  • Student Doubt Solving by Faculty

TRAINING & PLACEMENT

T & P module is used for all the work related to training & placement management. T & P department creates students & company databases, allows students to update part of biodata, invite various companies for placement, provides student list as per selection criteria to company, facilitates interviews, announces selected student list, updates acceptance from students and maintains records of various T & P activities with it for years to come. Each Student, Company & T & P staff have login rights with different options available to perform their jobs. The Placement Management System is linked with Academics.

Role Of T & P Department

PLACEMENT WORK

  • Configuring T & P Module: T & P staff defines common masters such as Company Job Location, Work Areas, Job types, Company Categories, Selection Methodologies
  • Invitation to Companies
  • Defining Companies & Approval of Online Applied Companies
  • Approval of Student Registration in T & P
  • Seminar/Workshop Announcement
  • Details of Previously Employed Students
  • Announcing Placement Schedule
  • Shortlisting Student For Interviews
  • Defining Selection Process
  • Student Selection & Acceptance
  • Notices/SMS/Email alerts

Role Of Companies

Companies can perform the following activities -

  • Register with the T & P Department
  • Request for a Placement Schedule
  • Define Selection Criteria
  • Ask Students to apply Online
  • Select Eligible Students
  • Confirm the Students Placement

Role Of Students

  • Register in T & P Portal
  • Update Resume
  • Apply for Interviews
  • Confirm Placement if Selected

IN PLANT TRAINING & INDUSTRIAL VISIT

  • Displaying a list of Training Companies
  • Student Applies online
  • Merit list for Training
  • Allotment of companies for Training

Best ERP Solution Providing Seamless Management of University from a Centralized Platform

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E-LEARNING

The e-learning module facilitates an Interactive Teaching and Learning Environment for students and teachers. The online teaching & learning system is integrated with modern technologies - such as Computer, Internet, Mobile, Smartphones, etc.

To achieve the objective of student progress, e-Learning software has a rich set of tools and resources such as online Tests – Descriptive & MCQ, online learning facility, assignment, e-library, an announcement on virtual board, discussion forum, teaching plan, syllabus, and result report, etc. The important participants are Faculty members & Students. They get access to the given links.

Links Assigned to Faculty

Various options available to Faculty are:

  • Create Assignment, Announcement
  • Create E-Library Links, Forums
  • Create Syllabus, Lecture Notes
  • Create Lecturer-wise Teaching Plan
  • Mail Utility for student and Faculty
  • Create a Question Bank for Online Test
  • Creates Test for Student
  • Student Roll List
  • Assignment Valuation & Result
  • Test Result Reports
  • Print-out of Answer Sheet
  • Student History Log
  • Bulk Student Login Creation
  • Faculty Achievements
  • Mark Entry for Descriptive Test
  • Reply to FAQ & Chatting

Links Assigned To Students

  • Submission of Assignments
  • Assessment Test Links
  • Student's Personal Calendar
  • View Institutional Announcements
  • Check Lecture-wise Teaching Plan
  • Access to Curriculum & Syllabus
  • Access to Valuable e-content: e-books, Notes, Study Materials
  • Participation in Forum
  • Personalized Chats with Teachers
  • Mail Utility for student
  • Result of Tests
  • Mark Sheets/Grade Cards

WEB PORTAL & ALUMNI

We give your Institute a Global gateway & Recognition through an Elegant & Eye-catching Website. We design content based, professional, creative, user & search engine friendly, smooth functioning secured websites. The site can be linked with our ERP. Every user has a secured login. We provide a Dynamic site that allows you to independently design your own web-page, menu & manage its contents easily.

Static Web Links

We will design a site which may include static links such as:

  • About Us - Introduction, Vision & Mission, Management, Mandatory Disclosures, RTI, Citizen Charter, City, Organization Chart, Principal Desk, Office & staff, Contact Us, Feedback
  • Infrastructure - Central Office, Departments, Hostels, Labs
  • Central Facilities - Canteen, Bank, Library, Shops, Gym, Sports
  • Academics - Course, Admissions, Fees structure, Scholarships
  • Departments - Labs, Faculty, Syllabus, Events & Seminars
  • Library - Book & Journal Summary; Book Bank, Reading room
  • Events & Awards - Seminars, Events & Conferences, Awards & Achievements, Merits, Sports, Gathering, NSS & NCC

Dynamic Web Links

Your site can have many popular dynamic links such as:

  • Newsroom
  • Tenders
  • Circulars
  • Alumni
  • Forum
  • Photo gallery
  • Web-mail
  • Faculty
  • Admissions
  • Online fees
  • Exam Results
  • Download
  • People
  • Time table
  • SMS & Email
  • FAQ
  • Feedback
  • Attendance
  • Students Registration

ERP FOR AFFILIATED COLLEGES

FA Tech 's UAIMS is integrated with College Management Solution, enabling easy and secure transfer of selective data points across the institutions while maintaining their individual Autonomy. Courses & subjects offered by the college are copied from the standard University database; maintaining uniformity throughout all University Colleges. Data transfer from college to University is easy & accurate.

Features Of CCMS

  • Complete Integration between Students, Faculty (HRMS) & Campus Administration
  • One Stop Solution, no Island of Softwares
  • Smart Integrations: Hardware (RF-ID, Biometric, mobile) & Software (Payment Gateway, O365, Microsoft Teams, Power BI)
  • Mobile Application & Web based Operations (Mobile, Tablet, Desktop Compatible)
  • Custom made Solutions, with High Configurations to Support Institutional Processes
  • Experts in Data Migration & Management

Modules of CCMS

  • Admission & Fees
  • Students Administration
  • Timetable & Attendance
  • College Examination
  • Finance
  • Payroll & Leave
  • SMS & Group Mails
  • Website & Alumni

General Administration (Add On Modules)

The General Administration plug-in of the University Management System is embedded with multiple functionalities that can handle internal processes of miscellaneous administrative departments and benefit higher education institutions. The ERP system efficiently manages the given set of non-academic yet essential departments.

IQAC - Internal Quality Assurance Cell

IQAC module enables faculty to enter information related to - appointment & courses attended, academic performance indicator information, and personal details such as-

  • Teaching & Learning Information
  • Evaluation-Related Information
  • Information about Co-Curricular Activities
  • Information Related to Extension and Professional Development
  • Research & Academic Contributions as per UGC norms
  • Academic Performance Indicators (API)

File Movement & Tracking and Meeting Management

File Movement & Tracking Module is used to speed up the file movement from Departments to Authority & vice-versa and to know the status of each file. It deals with activities such as:

  • Section Creation
  • File Creation
  • Defining File Movement Path
  • File Movement from One Desk to Another

Meeting Management

  • Defining Committees & Members
  • Meeting Schedules-agenda
  • Recording Minutes & Circulation
  • TA/DA Payments
  • Keyword search for members about Agenda/Minutes

Document Management & Dispatch & Diary Management

Document Management

  • Creation of Secured Repository of Scanned/ Digitized Documents
  • Proper Categorization of Documents
  • Role-based Access to Authorized Users based on their Privileges & Authorities
  • Maintenance of User utilization log
  • Creates Hierarchy of Directory and Assigns Rights to Access

Dispatch & Diary Module

  • Received and Dispatched Letters Information
  • Unique Number Assignment for In-ward/out-ward Documents
  • Separate In-ward/Out-ward Registers Maintenance

Vehicle Management and Repair & Maintenance

Vehicle Management

  • Stores Procurement Details
  • Service & Maintenance Details
  • Vehicle wise Travel Log Book
  • Fuel Expenditure
  • Advance Booking of Vehicle for Tours
  • Tax & Insurance Premium
  • Driver Log Book
  • Rented Vehicle Management

Repair & Maintenance

  • Complaint Registration to its Rectification Management
  • Create/Define Any Number of Complaint Sections/Cells
  • Campus User Records the Complaint Online
  • Complaints are Allotted & Resolved Online by Complaint Cells
  • Staff & Status Updated

Estate/Quarter & Guest House/Seminar Hall Management

Estate/Quarter Management

  • Online Application for Quarter
  • Quarter & Asset allotment
  • Vacating Quarter
  • Monthly Electricity & Water Meter Reading
  • Calculating Bills & Monthly Report Generation

Guest House/Seminar Hall Management

  • Guest House Rooms Advance Booking
  • Approval & Confirmation to Guest
  • Bulk Booking
  • Guest Check-in & Check-out
  • Billing & Receipt of Payments
  • Seminar Hall Booking
  • Report Generation

Legal Matter, Engineering Unit, Health Center Management

Legal Matter Module

  • Maintains & Searches Legal Records
  • Define Courts & Cases
  • Case Progress Entry on Each Court Date
  • Legal Matter Reports and Online Search

Engineering Unit

  • Construction Work Management
  • Cost Estimation Work using PWD/CPWD Datasheet
  • Inviting Quotations/Tenders
  • Work Allotment to Contractors & Signing Agreement
  • Work Monitoring & Stage Certificates
  • Part Payment Calculation & Release
  • Tax Deductions, Final Settlement & Certification

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