RF-CampusA Cloud-based Campus Management ERP System For Educational Campuses

RF-CAMPUS is a Cloud-Based E-Governance ERP for digitalization of all the administrative activities of autonomous educational campuses such as IIT, NITs, IIIT, Deemed Universities & all professional colleges. The ERP automates the complete student life cycle and campus administration.

It supports various modern technologies such as – online payment gateway, SMS, smart cards, biometric, email alerts, etc. It is a fully integrated multi-user system with 100% protection against unauthorized access. RF-CAMPUS provides secured, accurate & timely information to users at all levels for better decision making. Also, eliminates duplication of work & hence reduces overall cost & enables better utilization of resources.

RF-Campus Security

SSL Certification
Encrypted User Password
OTP - One-time Password
IP Address Authentication
Role-based Access
Monitoring of User Log

Download Brochure

Free Product Demo

WHY RF-CAMPUS©?

Ready-to-use, comprehensive, and time tested ERP
Fastest implementation time - 3 to 6 months
Compatible with all the latest technologies such as Cloud Hosting, Online Payments, Mobile Apps, RFID/Smart Cards, Biometric, QR/Barcodes, SMS & Email Alerts, OTP Based Login, SSL Integration, Analytic Tools

Customizable as per Institute-specific processes
Role-based secure access to all the stakeholders - students, faculty, admin, staff, etc
Centralized monitoring of ERP activities by an expert team of ERP Professionals

Features of RF-Campus

Smart Integration
The education ERP is integrated with the latest technology stack such as Online Payment Gateways, Mobile Apps, and Biometric & RFID.
Intense Personalization
RF Campus Management Software is customized with intense personalization which is followed by an in-depth study of the Institute specific processes and requirements.
One-Stop Solution
The Integrated ERP maintains all the data on a centralized database that gets shared across all the modules simultaneously and hence enables you to manage everything from a single platform.
Security & Disaster Recovery
The educational ERP is hosted on highly secured cloud servers with robust encryption, role-based access. Multiple backups ensure disaster recovery management.
Easy & Intuitive
The end-users can access the data required to carry specific processes only, all the information is organized & promptly available with a global search tool which makes the educational ERP very easy-to-use.
BI Tools
Business Intelligence (BI) tools in the form of Analytics Dashboards show crucial information such as region-specific data, gender-specific data, selected field data in a statistical format that is easy to analyze.

RF-Campus modules

Part 1 : Student Information Management System

The Student Information Management System (SIMS) to help educational institutions store, retrieve, access, and analyze entire student data including students’ admission details, fees records, academic performance from a centralized location enabling them to organize data systematically & maximize institutional efficiency.

ADMISSION & FEE

Admission Management Software & Fee Collection System to ease the hassle of online admissions & enable 100% secure fees collection online & offline.

Define Institute – Degree, Branches, Courses offered, fees parameters, etc
Admission Process for UG, PG & Ph.D - Prospectus Sale, Online Application by the Student, Merit List, Admission or Import of Admission Data
Fees Collection – Online, Counter, Challan, Wallets (Multi-currency enabled)

Admission Cancellation & Fees Refund
Other Receipts
Miscellaneous Receipts & Payments
Fee Reports – Daily/Monthly Fee Reports – Detail/Summary, Fee Ledger, Outstanding fee, Bank Reports
Fees Data Export to Excel

STUDENT RECORDS

Complete management of student information & records and generation of student related-reports, right from admission to graduation.

Student Record Creation & Enrollment Process
Roll list, Admission Register & other Reports

Smart/RFID Cards and Student Certificates
Student MIS Reports

STUDENT ADMINISTRATION

Student Administration module for the automation of entire student lifecycle & analytics-driven reports generation for performance evaluation.

Academic Calendar
Class/Course Time Table (Course – Teacher Allotment)
Course Registration by -Student/Faculty Adviser/Bulk Student Attendance
Attendance SMS/Emails to Students-Parents – Daily/Weekly/Monthly
Disciplinary Action Recording by Faculty
Student Evaluation - Class/Mid-sem/Test Examination Marks Entry by Faculty

Feedback - Faculty Evaluation by Students
Academic Performance Analysis
Students Transfer/Promotion to Next Semester
User-defined Student Info Reports
MIS & Graphical Reports

E-Learning Software

The e-learning module is an online learning platform developed with an aim to empower the educational ecosystem by ensuring quality education & enhancing teacher-student engagement. Enriched with advanced features & functionalities such as online assessments, video lectures, and discussion forums, the Learning Management System provides seamless virtual classroom experience to students.

Functionalities

Online Lecture: Integrated with Microsoft Teams & Lecture Notes
Online Assignment Scheduling & Assessment
Online Assessment : MCQs, Descriptive Tests, OTP Based, Question Bank Creation, Schedule Tests
E-Content Upload

Create Syllabus & Teaching Plan
Teacher Student Discussion Forum
Internal Mailing & Chat
Compatible with Mobile, Tabs & Desktops

OBE - OUTCOMES BASED EDUCATION

To meet the quality education guidelines of NBA, the OBE System enables Higher Education Institutions (HEIs) to analyze, map, and evaluate the lessons learnt by students based on questions attempted & attain POs, COs & PEOs.

OBE PROCESS

Define Vision, Mission & OBE framework - PO, PEO’s, CO & Mapping
Setting up Weightage for Assessment
Setting up Thresholds for CO Attainment
Mapping CO to Questions
Assignments/Survey Creation, Mapping to CO, Evaluating, and Analyze
Continuous Improvement of Outcomes

REPORTS - OUTCOMES ATTAINMENT

CO-PO calculation using Direct & Indirect Assessment
Assignment Level/Question-wise Performance Report
PO Coverage Report
Yearly Attainment of POs
CO/PO Attainment Report & Cause Analysis
Student-wise Attainment, Course Level Attainment

CHOICE BASED CREDIT SYSTEM

Choice Based Credit System or CBCS provides a learning platform wherein the student has the flexibility to choose their course from a list of elective, core, and soft skill courses. CBCS follows a credit system that is attached to course components offered to students. CBCS measures various parameters like student performance, outcomes, entrepreneurship skills, contact hours, innovation and creativity talents, etc. The CBCS system is beneficial for Institutes. The student-centric approach of Education creates interest and applicability in the scope of the study. CBCS enables students for better Employment.

EXAMINATION & RESULTS

Exam Management System to cover all the pre-exam & post exam activities & help in smooth examination conduction and faster & accurate result calculation in campuses.

PRE-EXAMINATION

Detention of Students
Exam Registration by Students & Approval
Exam Roll No. Allotment & Hall Tickets
Exam Timetable, Seating Arrangements, Exam Attendance Sheet
Invigilation Duty Assignment
Pre-Exam Reports

POST EXAMINATION WORK

Docket Preparation – Absent Student & UFM - Unfair means Entry
Paper Bundle generation & Valuer Assignment
Marks/Grade Entry by Valuer
Grading criteria (Absolute/Relative)/Passing Scheme Definition
Finalization of marks by Class-Moderation Committee
Result Preparation - Grade, SGPA & CGPA calculation
Result Publishing
Re-exam/Revaluation/Grievances

EXAMINATION REPORTS

Pre-Exam Reports
Result Analysis Reports & Graphs
Grade Cards/Mark sheet
Tabulation Register & Gazette
Transcript
Provisional Degree
Degree Certificate with QR-code/RFID
Convocation Reports

TRAINING & PLACEMENT

Training & Placement Module to help educational institutions conduct student placement activities & training successfully.

PLACEMENT PROCESS

Logins for students, Company and Staff
Online Registration & Resume Update by Students
Registration & Placement Request by Company
Alerts to Students for Placement Schedule
Apply for Placement Schedule – by Students
Shortlisting of Students as per Requirement
Placement Process – Recording of Selected Students after Each Round of Selection Process such as - Online test/Written test, GD/PI/HR Process
Final Selection of Students by the Company
Acceptance of Job Offer by Student
History of Campus Placement
MIS Reports

INDUSTRIAL TRAINING PROCESS

Invitation to Companies for Industrial Training
Application by the Student for Training
Selection of Student based on Company Criteria, Choice & Merit
Letter of Training
Training Record of Students

HOSTEL MANAGEMENT SYSTEM

Hostel Management System to enable management authorities to keep a tab on students & manage complete hostel-related activities.

Defining Hostels – Blocks, Wings, Floors, Room Types & Assets
Hostel Admissions & Fees
Room/Mess Allotment & Change
Admission Cancellation & Fee Refund

Mess Bill
Student Leaves
Student dues Recovery/Refund at the End of Semester/Year
Hostel Reports & Certificates

APP - STUDENT DIARY

The Student Diary App provides a smartphone based interface of the ERP to the Students, Parents, Faculty & Officials. Eliminate communication gaps via SMS and letters. Messages/Notices can be sent to students through Push notifications – Free of cost. It provides the following options/information to Users based on their role.

STUDENT LOGIN

Student Personal Information, Contact Details & Address
Fees Paid & Outstanding Fees
Class & Exam Timetable
Student Attendance Reports & Analysis
Library Issue-return & OPAC
Exam Results & Analysis
News, Notifications, and Updates

FACULTY LOGIN

Student Class Attendance App
Faculty Timetable
360-degree View of any Student
Faculty Bio-metric Attendance & Pay Slip

Achieve Educational Goals with RF-Campus Automation Software

E-Governance ERP for Management of Autonomous Institutions, Deemed Universities & Professional Colleges!

Get Started

Part 2 : Campus Administration

The Student Information Management System is integrated with the Campus Administration Module. Thus, institutional data once entered in the system is stored at a centralized location & gets shared across modules to ease the day-to-day administrative hassles of educational institutions by streamlining complex operations & eliminating repetitive paperwork, optimizing resources & maximizing the work efficiency.

ESTABLISHMENT (Human Resource Management System)

Comprehensive Human Resource Management System for the effective management of institution’s staff & faculty in an education system, starts with e-recruitment, payroll processing, leave management, taxation, loan and service book etc.

PAYROLL

Maintain Employee Profile
Process Monthly Pay bills of all employees –Regular, Adhoc & Pensioners
Supplementary bills

Define Income Tax rules & Calculate Accordingly - Form 16, 24Q…
Manage PF
Manage DA Arrears

PAYROLL REPORTS

Monthly Reports such as Pay-slip, Salary Certificate, Salary Register, Bank Statement, Installment Statement, Schedule – PF, ESIC, LIC, PT, Abstract, etc
Annual Reports
Income Tax Reports

Employee Information Reports
ID Cards
MIS Reports & Selected Field Flexible Reports

LEAVE MANAGEMENT SOFTWARE

Leave Management Software to manage faculty & staff leaves by reating leave policies, and tracking, approving,and maintaining the correct attendance record.

Define Leave Types & Rules - CL, EL, PL, ML, HPL,
Leave Opening Balances
Online Application & Sanctions
Periodic Crediting of Leave & Carry Forward
Optional Integration with Biometric Devices

SERVICE BOOK

Service Book Entries – Personal, Appointments, Family, Nominee, Qualification, Qualifying Service, Pay Revisions, Disciplinary Action, Training & Research, Publications, Leave
Scanning & Storage of Employee Original Documents

ACCOUNTS

Accounts software to help college automate financial transactions including billing, payroll, fees, salary, cash books, and ledger heads, with immediate MIS reports in clicks.

CORE ACCOUNTING

Define Cash Books, Ledger Heads & Final Account Heads
Voucher Entries - Receipts, Payments, JV, Contra
Direct Transfer of Summary Data of Salary, Hostel fees, Student Fees, Entries to Accounts (Optional)
Bank Reconciliation
Appropriation & Cheque Printing
Final Accounts – Trial balance, Balance Sheet, Receipt & Payment Statement, Income - Expenditure Statement & Final Account Schedules
Printing of Cash/Bank/JV & Day books, Ledgers, Final Accounts

ADVANCED ACCOUNTING (OPTIONAL)

Accounting with GST & TDS Calculations, Form 26Q
Consolidated Balance Sheet of Multiple Cash Books
Alerts for TDS & GST payment
Bill Passing System – Bill Raising, Approval, Payment Request, Auto Voucher Entry to Cash Book, Cheque Printing
Budgeting – Allocation & Monitoring
FD – Fixed Deposit Management

LIBRARY

RFID based Library Management System Module is multilingual, multi-currency software for the automation of library functions. Supports UNICODE, MARC21 & other Library standards - XML based data import/export.

Acquisition & Cataloging

Books Purchase Process
Invoicing, Accessioning & Payments
Binding, Write-off & Stock Verification
Barcode Generation
AACR2 Catalogues
Budget Utilization Analysis

Circulation

B.T. Records
Circulation - Issue, Return & Renewals
Reservation/Claims
Overdue/Recall Notice, Reminders
Clearance & Fines
Book Bank
Reference Book Circulation

Serial Controls

Subscription & Payments
Binding
Accessioning
Indexing
Circulation
Serial OPAC
Newspapers
MIS Reports

MIS Reports

Utilization of Documents
Budget Analysis
Reservation/Claims Analysis
Graphical Reports
Analysis of Documents- According to Various Parameters
Summary of Documents – in Binding, Present, Issued

OPAC- ONLINE PUBLIC ACCESS CATALOGUE

OPAC is a search tool for searching document details according to Accession Number, Title, Author, Subject, Publisher, ISBN, Pub. Year/place, Word in a title, Combinational keywords & Belonging keyword.

M- OPAC

Library App - M-OPAC – Campus Library data is stored on Central M-OPAC Cloud along with data of various Libraries. Patrons can search book details from one or many Libraries using M-OPAC App according to Title, Author, Publisher, Keyword, Subject.

UHF RFID LIBRARY

This is the latest Library Automation Solution based on UHF RFID Technology, which provides a huge read range of nearly 1.5 metre and more. It efficiently and accurately automates all Library operations such as- self-circulations by patrons, stock verification, book search, anti-theft security and book drop for self return.

General Administration Modules

The College Administration Software provides the following options/information to students/parents for viewing:

Accreditation Data Management
Visitor Management
Document Management

Dispatch
Vehicle
Repair & Maintenance